In creating events such as tenders, it is quite common to arrange for meetings such as briefings on the rules and requirements, or site visits to understand the physical setting and requirements for the project.
Procurehere allows you to create multiple meetings and invite suppliers to attend. Suppliers can respond to your invitation, and subsequent to the meeting, you can take attendance. See article on Managing Meetings in Ongoing RFx.
Click to Create Meeting. This will lead you to the meeting details page.
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Meeting title |
You can title your meeting with its main intention or purpose. |
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Meeting category |
Choose either a General Meeting or Site Visit |
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Appointment date and time |
Set a specific time and date. |
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Meeting reminder |
Set meeting reminders to inform suppliers about the meetings ahead of the scheduled meeting. |
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Contact Person |
You can include a focal point for the meeting or site visit. Example: Project manager / Site Engineer / Procurement Exec
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Venue |
Set meeting location. |
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Remarks |
Provide remarks in regards to the meeting details, purpose, safety regulations, visitor registration etc. |
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Invite suppliers |
Invite suppliers from the list of suppliers invited for the for Tender |
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Attach Files |
You can attach supporting documents for the meeting. Example: Site Map, Visitor Registration Forms, Invitation Letter etc. |
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File List |
List the files attached for download by the suppliers. |
Best Regards,
Procurehere Team
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